Do you have a special craft? Do you sell local merchandise? We are looking for vendors!​

 

Welcome to Moonshadow Festival! We're thrilled to have you as part of our event. Below is all the essential information you need to prepare for vending at our festival.

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Application Process

1. Application Deadline: All vendor applications must be submitted by December 1, 2024.

2. Application Form: Please complete and submit the application form available on our website.

3. Vendor Fees:

   • Craft Vendors:

     • Items priced $0-$25: $150 fee.

     • Items priced $25-$50: $175 fee.

     • Items priced $50-$75+: $200 fee.

   • Food Vendors: $500 flat rate registration fee.

Booth Information

1. Booth Sizes: Each vendor will be allocated a 10x10 space. 

2. Included Amenities: A designated 10x10 space. Minimal access to electricity, so please bring your own power sources, extension cords, and coordinate with Director Melissa.

3. Set-Up and Tear-Down Times:

   • Set-Up: Thursday before the festival or Friday Morning before Gates Open.

   • Tear-Down: Sunday after 5 PM.

Regulations and Requirements

1. Permits and Licenses: Food vendors must provide proof of insurance and health department certificates.

2. Health and Safety Guidelines: Vendors are expected to follow all health and safety regulations.

Payment and Sales

1. Accepted Payment Methods: Be prepared to accept all types of payment methods. Note that there is no public Wi-Fi available, so plan accordingly.

2. Sales Tax Information: Vendors are responsible for handling their own sales tax reporting and compliance.

Marketing and Promotion

1. Promotion Opportunities: We will promote your participation on our social media channels. Please include a picture, bio, and your social media links in the application that you are comfortable with us using.

2. Vendor List and Map: Vendors will be included in the published list and map of the event for attendees.

Contact Information

1. Vendor Coordinator Contact: Mellisa Elliot, vendors@moonshadowfest.com.

Miscellaneous

1. Sustainability Initiatives:

   • No plastic bags.

   • Composting efforts.

   • Use of 'green' plates, cups, etc.

   • Up-cycling and recycling efforts.

2. Weather Contingency Plans:

   • Clean up your area even in adverse weather conditions.

   • Failure to clean up will result in a fine up to $500 and a potential ban from future events.

   • Security will be on watch at night, but vendors are encouraged to secure their valuables.

3. Teammates ​

   • Craft Vendors - you are allocated two general admission passes and only one car pass for yourself and a teammate to help you vend for the weekend. Extra tickets can not be given as a gift to a non-working person nor sold.

   • Food Vendors - you are allocated general admission passes depending on your hours of festival operations. Extra tickets can not be given as a gift to a non-working person nor sold. 

4. Scheduling​

   • Each vendor makes their own hours, however they must be posted and coordinated ahead of time.